How to divide your work hours in Google Calendar


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The workday evolved in 2020 and tools are adapting to accommodate that. Google announced some subtle adjustments in Google Calendar. The main one: you can segment your workday into multiple parts.

The Working Hours feature in Google Calendar, with each MF day divided between 6-10 am and 1-5 pm

The working hours feature allows you to indicate what hours are part of your work day, which is important when someone else is trying to schedule a meeting with you. For example: my manager, Deb at Zapier, works from 8:30 a.m. M. At 5 p. M. Eastern time. This is what she looks like when I try to schedule an appointment with her.

Deb's work hours are white and the rest of the calendar is gray

Until this change, it was only possible to configure a single block of time, as shown above. Now you can add multiple segments.

In the first screenshot of this article, you can see that I divided my time into two blocks: 6 a.m. to 10 a.m. followed by 1 p.m. to 5 p.m. This is what Deb looks like when she tries to schedule an appointment with me.

Google Calendar with a gray background during Justin's non-business hours

As you can see, the middle of the day is now grayed out. It’s subtle, but Google makes it more specific. I’m not working if Deb tries to book my time.

When trying to schedule an appointment, a purple

This is important on remote computers because Unusual hours are part of what makes remote work great. Some people on my team, for example, work an early morning shift and a late shift so that they can spend half the day distance learning with their children. Others work a non-traditional schedule because it helps them focus.

Google’s change means that people who work a few shifts every day will be able to show this on their calendar.

There is another related change: you can now set up recurring appointments outside of the office. Google Calendar out of office feature allows you to block a portion of the time you will be away from work, then automatically decline all current and future appointments during that time. The Newspaper The out of office function means that you could, for example, set the fourth Friday of each month as a day when you will not work.

Again, it’s a small change, but one that reflects how remote working is changing the way we all work. From 9 to 5, five days a week it is a relic of the past; the tools we use increasingly reflect that.

Zapier has been a fully remote equipment for a decade, so these are topics we’ve thought about a lot. Take a look at our ultimate guide to remote work for more.

This article by Justin Pot was originally posted on the Zapier blog and is republished here with permission. You can read the original article here.

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