7 Hidden Gmail Features Everyone Should Know


These lesser-known tips can protect you from the irritation and emails that fall from the cracks.

Angela Lang / CNET

If you use daily Gmail on a computer for work or personal use – or both at the same time as I do – are you building most of Google’s email clients? Gmail has features that can help you better manage the continuous flow of messages to and from your Gmail inbox.

Here are my top seven tips to set you on the path to becoming a Gmail Pro. If you already use them all, congratulations. If not, try to include at least one or two in your routine, if not the entire bundle. You will thank yourself in the long run.

1. silent annoying noisy email threads

Getting stuck on a group email thread can be annoying on the laptop as a group text on your phone. You have enough heartburn during the workday, especially if you working from home, That with new replies coming in, you definitely don’t have to constantly check a group email at the top of your inbox.

If you have an active group email and don’t mind following the back-and-forth chatter, you can opt out. Open thread, click Triple-dot button Top and click Silent. The conversation will be moved to your collection, where it will remain even if more answers come.

If you later become curious as to what you have missed, you can always find it in the All Mail view of Gmail, including your archived messages. You can then unmute the conversation if you choose to open the conversation and click X button Near to Mute label at the top of the page. Once unmuted, the next time you receive an answer, it will appear at the top of your inbox.

gmail-silent

Screenshot by Matt Elliott / CNET

2. Snooze so you don’t forget

Like the snooze button on your alarm, which you employ when you’re not ready to get out of bed, Gmail has a snooze button for messages you’re not ready to reply to, but in your inbox Don’t want to lose track of Hover over a message in your inbox and click a little Watch button To the right and choose a later time and date – later today, tomorrow, next week or a specific time you set – for this to come back to the top of your inbox.

3. Reading Pan That Looks Like Outlook

If you’ve got a large display, I encourage you to use your stunning screen real estate and use Gmail’s reading pan. It looks and feels like an Outlook to Gmail, where you can leave the inbox to view and reply to messages. Press gear icon In the upper-right corner, scroll down to open the Quick Settings panel Reading panel Choose more Right to inbox or bottom Inbox To divide your approach horizontally or vertically.

gmail-reading pane

Screenshot by Matt Elliott / CNET

4. Choose your tab

Gmail does a commendable job of filtering your inbox, so messages are sent to your inbox, while the rest is retrieved for the social or promotional tab. Press gear icon And then click See all settings. On the Settings page, select Inbox and in the Categories At the top section, you can choose which tabs you want at the top of your inbox. Or if you ignore all the tabs other than your primary inbox, you can uncheck all of them for a streamlined, tab-less Gmail experience. To save, scroll down and hit save Changes switch.


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5. Enable Auto-Advance and thank me later

I spend a large portion at the beginning and end of each workday removing unwanted emails. I like to open every email before deleting it so that I can at least keep a quick glance before I leave it. By default, Gmail sends you back to your inbox instead of the next message when deleting an open message, which requires more clicks and time to clean your inbox. You can change this behavior in the settings, however, you move to the previous or next message after deleting an open message.

In Settings, click Advanced And you will see Auto proceed at top. Click on the radio dial on the right for Enable to turn on. And if you head back to Settings> General And scroll down Auto proceed, You can choose to go to the next (new) or previous (old) conversation. To save, scroll down and hit save Changes switch.

gmail-auto-forward-setting

Screenshot by Matt Elliott / CNET

6. Email Large Attachments via Google Drive

A little below the compose window of Gmail is the drive icon. This lets you attach files that you have stored to the drive or simply send a link. For Google Drive formats – docs, sheets, slides and so on – your only option is to send a link to the file. For other file types – PDF, Word docs, images – you have the option to send them as attachments or drive links, allowing you to share files larger than the 25 MB size limit of Gmail for attachments .

7. Hide in plain sight: advanced search

With Google behind Gmail, it is no surprise that Gmail provides powerful search tools. You have used the search bar above your inbox to dig up an old email based on your keyword or sender, but it can do so much more. Click the little down-arrow button to the right of the search bar to open Gmail’s advanced search panel where you can search with date range and attachment sizes, subject lines, and other filters.

Need more Gmail help? Are here 15 Gmail Shortcuts You Should Know And Six Gmail tricks to reduce regret, frustration and spam. How can you do it to be safe Secure your Gmail account in four easy steps.

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